Waste Vendor Workflows Without Email Chasing
Route pickup requests, schedules, manifests, charges, credits, and closeout evidence through a shared dealership workflow.
Trigger from AFMS, telemetry, or manual request
Portal, email, secure-link, phone, or SMS vendors (where enabled)
Documents, charges, credits
Audit timeline by tank and site
Request, Schedule, Complete, Document, Reconcile
From tank threshold to scheduled pickup, each request carries the tank, site, level context, urgency, preferred window, and vendor history.
Request
AFMS or manualSchedule
Preferred vendor windowComplete
Before / after evidenceDocument
Manifest, receiptReconcile
Charges and creditsFrom tank threshold to scheduled pickup
A pickup request carries the tank, site, level context, urgency, preferred window, and vendor history. F2 Core makes the request clear before the first phone call.
Trigger
AFMS threshold (where connected), telemetry signal, or manual operator request — all create the same shared record.
Site & tank context
Site, tank, oil type, capacity, and history attached to the request.
Preferred vendor
Default vendor by site with alternates and contract context.
Response & schedule
Acknowledgement, vendor window, and SLA timer visible to the team.
Vendor coordination modes
Not every vendor uses a portal. F2 Core supports the modes dealerships actually work in — and keeps the closeout record either way. SMS routing is available where enabled and configured.
Portal vendors
Acknowledgement, scheduling, proof, and invoicing inside the vendor portal.
Email vendors
Email-based requests with the same operating record — replies and attachments attach to the event.
Secure link vendors
Vendor receives a tokenized link to acknowledge, upload proof, and confirm completion without a portal account.
Phone vendors
Phone-driven coordination with the dealership team logging acknowledgement, schedule, and proof.
SMS (where enabled)
SMS notifications and replies where enabled and configured for the vendor.
Hybrid
Mix portal, email, and phone vendors per site or material — the operating record stays consistent.
Completion with proof
Pickup completion includes before-and-after level context, vendor notes, documents, receipts, manifests where applicable, charges, credits, and closeout status.
Completion record
Vendor-confirmed completion with timestamp, volume, and notes.
Document upload
Manifests, receipts, photos retained on the asset and site.
Charge & credit tracking
Service charges and credits matched to the work and the invoice.
Audit timeline
A complete pickup record by tank, site, and vendor.
Exceptions visible early
The workflow surfaces common exceptions: vendor no-show, delayed pickup, missing document, invoice mismatch, unexpected tank level change, or emergency pickup.
Exception queue
A live queue of exceptions awaiting action.
Escalation timer
Auto-escalate to a manager after a configurable delay.
Vendor follow-up
Templates for vendor follow-up with context already attached.
Manager notification
Notify the right manager when an exception affects shop operations.
Environmental compliance disclaimer
F2 Core supports environmental workflows, organization, documentation, and evidence readiness. It is not a substitute for legal advice or a qualified environmental compliance review.
Ready to bring pickup work into one workflow?
Walk through a real dealership pickup workflow from request to reconciliation.