Invoice exceptions with evidence attached.
The AP exception queue routes only the invoices that need review — with the contract term, the awarded RFQ, the work order, the pickup record, or the missing manifest linked in one click.
Duplicate invoice detection
Over-quote and rate-mismatch flags
Missing approval and document checks
Source-cited exception reasons
Five high-confidence exception types in MVP
SpendGuard launches with the categories dealership AP teams describe most often as routine leakage.
Duplicate invoices
Detects re-billed invoices using vendor + invoice number + amount + date heuristics, with vendor-alias normalization.
Over-quote charges
Flags invoices billed above the awarded RFQ or approved change order, with the variance and supporting documents attached.
Contract rate mismatch
Compares invoice lines to the active contract rate card, including effective dates, surcharge rules, and minimums.
Unauthorized surcharges
Surfaces fuel, trip, environmental, or after-hours fees that the contract does not authorize.
Missing manifests or evidence
Holds environmental and waste invoices that arrived without the required pickup record, manifest, or completion proof.
Missing approval
Flags invoices for work that does not tie to an approved RFQ, work order, or threshold approval in F2 Core.
The AP queue, with the proof attached.
Each exception arrives with the reason, the variance, and a source-document panel — contract version, awarded quote, work-order completion, pickup record, prior credits — all linked.
AP can release, hold, assign for review, or open a dispute. Every decision is logged in an append-only audit trail with the user, timestamp, and reason.
Exception arrives in queue with reason + cited sources
AP reviews variance and supporting documents
AP releases, holds, assigns, or opens a dispute
Action and reason logged to audit trail
Vendor scorecard updates from the result
Invoice Intelligence questions
The MVP focuses on duplicate invoices, invoices over the approved quote, invoices missing approval, unauthorized surcharges, and invoices missing required documents (manifests, pickup records, work-order completion).
No. Exceptions are surfaced with evidence in the AP exception queue. Authorized AP users decide whether to hold, route for review, or release the invoice.
Each invoice line is matched against the active contract rate card, the awarded RFQ or quote, the work order, the pickup record (where applicable), and prior credits. Each rule outputs a reason, the fields compared, the variance, and source-document links.
SpendGuard scope and savings disclaimer
F2 SpendGuard surfaces invoice exceptions, contract compliance signals, and savings opportunities with source-cited evidence. It does not approve invoices, post payments, send vendor disputes, or replace AP / accounting systems — every financial action requires authorized human review. SpendGuard does not promise a fixed savings percentage; savings are tracked across five distinct states (potential, accepted, validated, realized, sustained) and reported separately.
Stop paying invoices that do not match the work.
See how the Invoice Exception Center routes only the invoices that need attention — with the proof attached.